Recurring Charges - Enhancements

Stay is enhanced to allow users to choose items that can be posted as recurring charges to the reservation folio. Previously, users could configure both inventory and transaction items as recurring charges that can be posted to the reservation folio. With this enhancement, properties can configure which items should be available as recurring charges.

For example, a property wants to set parking fees and carbon offset fees as recurring charge items. In such a scenario, properties can configure the items as recurring charge which are later displayed in the Add Recurring Charges screen.

Similarly, properties can choose whether the Add Recurring Charges option must be displayed in Stay. This feature is behind a feature setting toggle.

Feature Setting

• Name: Recurring Charges

• Value: Must be enabled

• Comments: Licenses is not required

  This feature setting is enabled by default for all properties and the Recurring Charge checkbox is enabled for all the transaction/inventory items that were added as recurring charges to existing reservations. When users prefer to add new transaction/inventory items as recurring charges, the Recurring Charge checkbox for the items must be manually enabled.

Permissions

• Stay_ManageRecurringCharges - This permission enables users to add, modify, and delete recurring charges from the reservation. This permission is provided to the following roles by default:

  • System Administrator

  • Stay Hotel Manager

  • Department Manager

  • Guest Service Agent  

  • Stay Front Desk 

  • Stay Hotel Supervisor

  • Guest Service Agent Supervisor 

  • Stay Accounting

  • Accounts Receivable Manager 

  • Stay Night Audit 

Only when the feature toggle is enabled, the Add Recurring Charges option is displayed in the Estimated Charges section in the following screens, where users can add both inventory and transaction items set as recurring charges to the reservation folio.

• Book Reservation screen (Reservation ➜ Book a Reservation ➜ Book Reservation ➜ Estimated Charges).

• Reservation Summary screen.

To support this, the following enhancements are made to Stay:

• A new checkbox, Recurring Charge, has been added to the following screens:

  • New Item screen (Settings ➜Guest Accounting ➜Transactional Items ➜Add) and (Settings ➜Guest Accounting ➜Inventory Items ➜Add).

  • Editing: <name of the item> screen (Settings ➜Guest Accounting ➜Transactional Items) and (Settings ➜Guest Accounting ➜Inventory Items).

This checkbox is displayed only if the feature setting is enabled for the property.